Executive Assistant
This role will act as a central coordination point across both functions, ensuring that governance, reporting, communications, administration and operational activities are delivered efficiently and professionally.
Key Responsibilities
- Provide high-level executive support to the Finance Director and General Counsel, including diary management, travel coordination, meeting organisation and preparation of presentations, reports and business correspondence.
- Coordinate leadership team meetings, governance activities and reporting cycles, ensuring agendas, papers, minutes and action logs are managed effectively.
- Support the Finance function with management reporting, budgeting processes, performance reporting, dashboard administration and audit activities.
- Act as a key administrative contact for the Legal team, supporting document management, contract tracking, governance activities and liaison with external legal advisers.
- Build strong relationships with internal and external stakeholders, coordinating communications, maintaining intranet content and handling confidential information with discretion.
- Organise departmental events, leadership forums, team engagement activities, onboarding and annual planning sessions.
- Maintain accurate records, trackers and management information while supporting system administration and continuous improvement initiatives.
- Identify opportunities to streamline processes, improve efficiencies and enhance reporting, documentation and record management practices.
Essential Criteria
- Experience in an Executive Assistant, Executive Secretary or Senior PA role.
- Experience supporting senior executives and leadership teams.
- Excellent organisational and diary management skills.
- Strong meeting coordination, minute-taking and action-tracking capability.
- Outstanding communication and stakeholder management skills.
- Ability to manage multiple priorities and work autonomously.
- Strong attention to detail and accuracy.
- Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.
- Experience handling confidential and commercially sensitive information.
- Strong IT literacy and confidence working with multiple business systems.
Desirable Criteria
- Experience within Finance, Legal, Corporate Services or Professional Services environments.
- Understanding of financial reporting cycles and corporate governance requirements.
- Experience with document management systems and contract administration.
- Experience supporting claims, insurance or legal administration activities.
Additional Information
In return for your hard work, we offer a competitive package that includes flexible benefits to suit your lifestyle and priorities. This includes an enhanced pension scheme, optional private medical cover, life assurance and an Incentive Bonus.
At Willmott Dixon, we provide an inclusive and flexible working environment for people to thrive in and are happy to support agile working wherever possible.
We are a proud member of the Disability Confident Scheme.
About Us
With over 170 years of rich history, Willmott Dixon’s purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations.
Our values, people, innovation, partnerships and focus on sustainability have enabled us to build a successful and solid privately owned business where our people thrive.
Willmott Dixon was recognised by The Sunday Times as one of the Top 10 “Big” Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe’s 1,000 best workplaces by the Financial Times in 2025.
Willmott Dixon is also the first major contractor and developer to win a King’s Award for Enterprise in the category of Sustainable Development.
